What is an event planner assistant job?
An event planner assistant is a person who works alongside an event planner to help plan and execute events. They may work in a variety of settings, such as corporate events, weddings, or charity events.
What usually do in this position?
The responsibilities of an event planner assistant can vary depending on the specific event and the needs of the planner. However, some of the common tasks include:
- Communicating with vendors, clients, and attendees
- Assisting with planning and logistics
- Managing invitations and RSVPs
- Coordinating transportation and accommodations
- Assisting with on-site setup and breakdown
- Handling administrative tasks, such as budgeting and record-keeping
Top 5 skills for the position
- Communication: Clear and effective communication is essential for working with clients, vendors, and team members.
- Organization: Event planning involves juggling multiple tasks and deadlines, so strong organizational skills are a must.
- Attention to detail: Even small mistakes can have a big impact on the success of an event, so event planner assistants must be detail-oriented.
- Adaptability: Events can be unpredictable, so it's important to be able to think on your feet and adjust plans as needed.
- Problem-solving: When issues arise (and they almost inevitably will), event planner assistants must be able to find creative solutions.
How to become this type of specialist
There's no one set path to becoming an event planner assistant, but there are a few common steps you can take:
- Education: While not always required, a degree in event planning, hospitality, or business can be helpful.
- Experience: Many event planner assistants start out in entry-level roles in the hospitality or events industry to gain experience.
- Networking: Building relationships with other professionals in the industry can help you find job opportunities and learn from experienced planners.
- Certifications: There are several certifications available for event planners, such as the Certified Meeting Professional (CMP) designation.
Average Salary
According to the Bureau of Labor Statistics, the median annual salary for meeting, convention, and event planners (which includes event planner assistants) was $51,560 as of May 2020. However, salaries can vary widely depending on factors such as location, experience, and industry.
Roles and Types
Event planner assistants may work in a variety of roles and settings, such as:
- Corporate events: Planning and executing events for businesses and organizations, such as conferences, product launches, or team-building activities.
- Weddings: Assisting with planning and coordinating weddings, including everything from venue selection to vendor management to day-of coordination.
- Non-profit events: Planning events for non-profit organizations, such as galas, fundraisers, or awareness campaigns.
- Social events: Coordinating events for individuals, such as birthday parties, baby showers, or anniversary celebrations.
Locations with the most popular jobs in USA
Event planner assistant jobs can be found in a variety of locations, but some of the most popular cities for events include:
- New York, NY
- Los Angeles, CA
- Chicago, IL
- Washington, DC
- Atlanta, GA
What are the typical tools
Event planner assistants may use a variety of tools and software to help them plan and execute events, such as:
- Event planning software: Programs like Eventbrite or Cvent can help with things like managing guest lists, sending invitations, and tracking RSVPs.
- Project management software: Tools like Trello or Asana can help with task management and collaboration among team members.
- Social media: Platforms like Facebook, Twitter, and Instagram can be useful for promoting events and engaging with attendees.
- Microsoft Office: Programs like Excel and Word can be helpful for tasks such as budgeting and creating event timelines.
In conclusion
Event planner assistant jobs can be exciting and rewarding for those with a passion for organization and creativity. By developing strong communication and organizational skills, gaining experience in the industry, and building a professional network, you can pave the way for a successful career in event planning.